Standardvilkår for deltakelse på fellesstand

1.1.  "The Seafood Council" refers to the Norwegian Seafood Council AS, Stortorget 1, Postboks 6176, 9291 Tromsø (registration number 988 597 627).

1.2.  “Norwegian Seafood” means fish and fishery products that (i) have been caught or farmed in Norwegian waters (the Norwegian Economic Zone (NEZ), the Fisheries Protection Zone around Svalbard, and the Fisheries Zone around Jan Mayen), as well as on the Norwegian continental shelf and in the water columns above and within the boundary lines of this (see map), or (ii) are caught from jointly managed stocks, provided that Norway is a party to decisions related to such management and that the stocks in question occur naturally in Norwegian waters, or (iii) are farmed on land in the Kingdom of Norway as well as in Svalbard and Jan Mayen, and which (iv) are landed, sold, and cleared through customs in Norway. Goods placed in a customs warehouse upon landing in Norway are not considered Norwegian Seafood. Goods in which seafood constitutes less than 20 percent of the finished product and where the seafood does not comply with points (i)-(iv) are also not considered Norwegian Seafood. Furthermore, raw materials or products that have been released for sale in a customs territory outside Norway are no longer considered Norwegian Seafood upon further export to another customs territory, unless otherwise agreed.

1.3.  "Exhibitor" means the legal entity which the Seafood Council has accepted as a participant in the Joint Exhibition Stand.

1.4.  "Agreement" means these standard terms together with the description of the Joint Exhibition Stand/Trade Fair provided by the Seafood Council on the Registration Site or elsewhere.

1.5.  "Trade Fair" means the trade fair described by the Seafood Council on the Registration Site or elsewhere.

1.6.  "Joint Exhibition Stand" means the joint exhibition stand described by the Seafood Council on the Registration Site or elsewhere which will be organised by the Seafood Council during the Trade Fair.

1.7.  "Registration Site" means the website/registration solution through which the Exhibitor signs up for the Joint Exhibition Stand.

2.1. All Exhibitors shall be approved by Sjømatrådet. Subletting of the Exhibitor’s own exhibition space is not permitted.

2.2. Unless otherwise stated on the Registration Site or agreed in writing with the Seafood Council, only exporters of Norwegian Seafood who comply with the obligations under the Act of April 27, 1990, No. 9, and the Regulation of March 22, 1991, No. 157, as well as producers of Norwegian Seafood outside Norway who have entered into a licensing agreement with the Seafood Council, and companies, associations, organizations, and public entities representing such exporters that may participate in the Norwegian Joint Exhibition Stand.

3.1.  The registered Exhibitor shall appear as the main exhibitor. Subsidiaries, importers, agents and other cooperation partners may be permitted to participate as sub-exhibitors upon written agreement with the Seafood Council.

3.2. The Seafood Council determines the rights and access that sub-exhibitors shall have to the services offered to the Exhibitor. Unless otherwise agreed, sub-exhibitors are responsible for all practical matters related to their participation in the Exhibitor's stand and must cover all costs associated with their participation

4.1.  If there is a shortage of space, the Seafood Council is entitled to prioritise among the companies, associations, organisations and/or public entities that have registered for the Trade Fair, both with respect to who will be allowed to participate and the floor space allocated to each participant. Unless otherwise specified on the Registration Site, exporters of goods and services will be given priority over associations/organisations etc.

4.2.  Even if a company, association, organisation or public player has previously participated in similar events organised by the Seafood Council, this does not mean that it will be prioritised ahead of other interested parties. This applies to both the prioritisation of which actors are permitted to participate, the amount of space allocated to each Exhibitor and the location of the exhibition stand.

4.3.  The final decision regarding which actors are permitted to participate, the allocation of space and the placement of the stand is made by the Seafood Council.

5.1.  Registration must be completed on the Registration Site. Registration is not binding until the Seafood Council has accepted the participation in writing. If an Exhibitor wishes to withdraw from participation, the Exhibitor is financially liable pursuant to the rules in clause 7.

5.2. The Seafood Council reserves the right to refuse participation if there are reasonable grounds to do so, including a low credit score or outstanding financial obligations to the Seafood Council.

5.3. If registration is submitted after the deadline for registration has expired, the Seafood Council retains the right to claim reimbursement for all additional costs incurred as a result of late registration, such as the reallocation of floor space, extra bookings etc.

6.1.  The participation fee falls due for payment in its entirety in accordance with the terms of payment stated in the invoice(s)

6.2.  The amount of the participation fee will be stipulated on the Registration Site. The Seafood Council reserves the right to deviate from the stipulated price if currency fluctuations or unforeseen expenses entail costs beyond the stipulated amount.

6.3.  The Seafood Council reserves the right to collect a deposit based on the estimated participation fee. Unless otherwise agreed, the final participation fee will be invoiced once the total costs of the Joint Exhibition Stand/Fair Trade are known.

6.4.  Failure to pay the participation fee and/or the deposit within the stipulated deadline results in the loss of the right to participate. In such cases, the Seafood Council is entitled to utilise the floor space.

6.5.  The participation fee is calculated based on the allocated exhibition floor space. Unless otherwise agreed, the minimum exhibition floor space is 9 square meters per Exhibitor.

6.6.  During the planning phase, the Seafood Council is entitled to reasonably reduce/increase the individual Exhibitor's allocated exhibition floor space in order to ensure optimal utilization of the total space. The final participation fee is stipulated based on the adjusted floor space.

6.7.  The participation fee covers the services listed on the Registration Site. The Seafood Council will normally offer a standard package containing:

6.7.1.Space rental

6.7.2.Construction and dismantling of the Joint Exhibition Stand

6.7.3.Common areas, decoration of common areas and exterior signage of the Norwegian Joint Exhibition Stand

6.7.4.Carpet/floor, general lighting, basic furnishing and any shared signage with company names

6.7.5.Operation of common areas

6.7.6.Project management

6.8.  Exhibitors who choose different decorations, equipment or additions beyond what is offered in the standard package must cover the associated costs themselves and handle all related administrative tasks. Such changes must be approved by the Seafood Council, cf. clause 8.1.

6.9.  The Seafood Council reserves the right to invoice services not covered by the participation fee on an ongoing basis.

7.1.  If an Exhibitor chooses not to participate in the Trade Fair or is prevented from participating, the Exhibitor in question is not exempt from paying the participation fee and/or the deposit. The Seafood Council may freely dispose of the floor space that becomes available due to non-participation, without the Exhibitor in question being entitled to claim reimbursement from the Seafood Council.

7.2.  If another party wishes to participate instead of the deregistered Exhibitor, and if it is practically possible to change exhibitors, the participation fee will be refunded with the deduction of a cancellation fee that is intended to cover all costs in connection with changing exhibitors, such as the reallocation of floor space, administration costs, any new information material required etc. The Seafood Council is not obliged to find an alternative exhibitor in cases of deregistration.

7.3.  The Seafood Council is entitled to cancel the Joint Exhibition Stand if an insufficient number of participants register. The Seafood Council is also entitled to cancel the Joint Exhibition Stand if there are reasonable grounds for doing so.

7.4.  In the event of cancellation of the Joint Exhibition Stand by the Seafood Council, paid registration fees will be refunded. No compensation will be paid for expenses or extra work incurred by the Exhibitors in connection with the Joint Exhibition Stand.

8.1.  The Seafood Council is responsible for designing the Joint Exhibition Stand to ensure a uniform result. Reasonable consideration will be given to the display of individual Exhibitor's products/models/exhibition material, decorations and individual requests. The final decision rests with the Seafood Council.

8.2.  Exhibitors and sub-exhibitors must comply with the guidelines and orders given by the Seafood Council or companies the Seafood Council has hired to assist in the implementation of the Fair Trade and Joint Exhibition Stand. This will typically be companies engaged to build and/or operate the Joint Exhibition Stand. 

8.3.  The products on display shall be notified in advance. The nature of the decoration elements used shall be such that the overall impression of the Joint Exhibition Stand is not impaired. The Seafood Council reserves the right to approve exhibited products as well as the choice of decoration elements. In connection with such approval, the Seafood Council can require each Exhibitor to present a sketch of its decorations.

8.4.  If an Exhibitor wishes to use its own supplier to design its stand, this must be reported to, and approved in writing by, the Seafood Council or the company the Seafood Council has chosen to build the Joint Exhibition Stand.

8.5.  The project’s deadlines must be met. The Seafood Council cannot guarantee that requests or changes submitted after the expiry of the stipulated deadlines will be accommodated. The individual Exhibitor is financially liable for all additional work resulting from late submission of material and/or failure to meet other deadlines. Such additional costs will be specified and invoiced to the Exhibitor in question.

8.6.  The individual Exhibitor is responsible for ensuring that products, models, decorations etc. have been placed correctly and are in working order the day before the Joint Exhibition Stand opens, or by the deadline stipulated by the Seafood Council.

8.7.  The individual Exhibitor undertakes to comply with general as well as specific instructions and safety regulations that the Seafood Council, the organiser, the police, the fire department or other agencies find necessary.

9.1.  Each Exhibitor is personally financially liable for costs relating to the transportation of their own models, products, exhibition stand material, decorations etc., and any costs relating to assembly and packing. The Seafood Council will request a price quotation from a freight forwarder.

9.2.  Each Exhibitor is responsible for removing their own models, products, exhibition stand material, decorations etc. at the end of the Fair Trade. The Seafood Council is not responsible for objects that are left behind. Exhibitors accept that unclaimed objects can be disposed of / destroyed. The Seafood Council will claim reimbursement for all expenses incurred due to inadequate tidying up/removal.

10.1.  Each exhibition stand shall be staffed at all times during the Trade Fair’s opening hours, unless otherwise agreed in writing with the Seafood Council

11.1.  Each Exhibitor is responsible for any damage/harm to buildings, interiors, facilities or people caused by themselves, their personnel or their products. Necessary repairs and remedying of damage shall be carried out at the expense of the Exhibitor in question.

11.2.  The Seafood Council is not responsible for any thefts or injuries/damage to people or objects that may occur in the trade fair area or during transport. The individual Exhibitors must arrange for adequate insurance of their own personnel and their property during the Trade Fair, as well as transport insurance for goods regardless of whether the goods are transported by a shared freight forwarder or not.

11.3.  The Seafood Council has a zero-tolerance policy toward discrimination, harassment and other forms of offensive or improper behaviour. This also applies to events and exhibitions. Behaviour that violates these fundamental principles may result in exclusion, criminal liability and/or liability for damages.

 12.1. The Seafood Council is exempt from liability if the Trade Fair cannot be held because of war, strikes, terrorism, natural disasters, embargoes, lockouts, epidemics, pandemics, new or amended laws and constitutions or other force majeure situations.

 12.2. The Seafood Council is exempt from liability if the dates for the Trade Fair are changed or the organisers cancel the Trade Fair.

 12.3. If the Trade Fair does not take place for reasons mentioned above, registered Exhibitors are liable to pay part of the participation fee corresponding to the costs incurred by the Seafood Council at the time of the cancellation.

 12.4. If situations arise during the Trade Fair that are beyond the Seafood Council’s control, such as interruptions to the supply of electricity, water, heat, telecommunication and computer connections etc., Exhibitors are not entitled to claim compensation or a partial refund of the participation fee or the expenses for equipment rent etc.

12.5. The Seafood Council cannot be held liable for any lack of visitor turnout at the Trade Fair and/or the Joint Exhibition Stand.

13.1.  The Seafood Council's processing of personal data is described in the privacy declaration available on https://www.seafood.no . The privacy declaration contains inter alia information on processing purposes, the categories of personal data processed and the categories of persons the personal data relates to.  

13.2.  As further elaborated on in the privacy declaration, the Seafood Council may inter alia process personal data relating to individuals who hold positions (general manager, member of the board, contact person etc.) in the companies and other legal persons with which the Seafood Council has entered into an agreement with. If the Exhibitor is a legal entity, it is obligated – through reference to the privacy declaration or otherwise – to provide information to the personnel attending the Joint Exhibition Stand regarding the Seafood Council’s processing of their personal data. 

14.1. The Exhibitor shall:

14.1.1.  comply with all obligations under Act No. 9 of April 27, 1990, and Regulation No. 157 of March 22, 1991, as an exporter, or comply with all requirements set forth in the license agreement entered into with the Norwegian Seafood Council;

14.1.2.  comply with applicable laws in the countries in which it conducts its business at any given time (including requirements set out in licenses/permits);

14.1.3.  follow the recommendations in the UN Guiding Principles on Business and Human Rights and the OECD Guidelines for Responsible Business Conduct (including the duty to carry out due diligence assessments);

14.1.4.  maintain an internal control system adapted to the company’s size, nature, activities, and risk profile; 

14.1.5.  continuously address unwanted incidents and behaviour by individuals that pose a risk to the responsible and lawful conduct of the company’s operations;

14.1.6.  implement any measures that the Seafood Council may require to reduce relevant risk; and Sjømatrådet s

14.1.7.  notify the Seafood Council in the event of material breaches of this clause. 

15.1.  In the event of any conflict between the Norwegian and the English version of these standard terms and conditions, the Norwegian version shall prevail. 

16.1.  The Exhibitor will be requested to participate in surveys when the Norwegian Seafood Council, its owners, or clients conduct evaluations, customer surveys etc. regarding the Council's business. Such surveys are important Seafood in our efforts to develop the best possible service to the business community. 

17.1.  The rights and obligations of the parties under this Agreement shall in their entirety be governed by Norwegian law.

17.2.  If a dispute is not resolved through negotiations or mediation, each party may require the dispute to be resolved with final effect before the Norwegian courts of law. The venue shall be the court of domicile of the Seafood Council.